A Cloud-based Property Management Solution

Vacationing is a part of the UAE lifestyle. With expats occupying the majority of the Emirates, it is quite natural that residents head out on holiday. 

An unoccupied house is vulnerable to theft and burglary. Though the chances for such an unfortunate incidence is scarce in the UAE, you cannot leave things to chance. As a property owner, you should ensure that the property is safe.

If your tenants are leaving home for vacation, make sure that you advise them about the below safety aspects.

• Leave the lights on: Burglars are less likely to pay attention to an adequately lit house. Hence, you can advise your tenants to leave the exterior light on. The house can be installed with smart lights, which can be controlled using your smartphone. Thus, you can switch the light on/off at different times of the day, thus giving an impression that the house is occupied.

• Set up an alarm system: You can set up an alarm system in the property or even ask your tenants to do the same. Your tenant will be notified when an unauthorized person enters the property. You can also ask the tenant to share the password of the system so that you can enter the property in case of an emergency. Password can safely be stored and retrieved using property management software UAE.   

• Inform the neighbors: Your tenants can be advised to inform their neighbors about the vacation. The house keys can also be handed over to the neighbors so that they can visit the house in the absence of your tenant. They can be advised to switch on the light or pull back the curtain to create a feeling that the house is occupied.

• Keep things safe: Leaving valuable items like a phone or a computer near a window can attract burglars. Advise your tenants to keep their valuables safe and not leave them in vulnerable places. Blinds can be installed in the house, especially those on the ground floor, to reduce visibility.

• Get all the maintenance work done: If any maintenance work is pending on the property, you should advise the tenant to get it done before going on a vacation. Even a small leak in the tap can lead to a huge water loss in the long run. Using the best property management software helps you to keep track of all the maintenance work on the property.

• Be careful with social media posts: You should advise your tenants to be cautious about putting social media posts about their vacation. If they make the post public, the chances are high that tech-savvy burglars might make the best use of the information.

Nowadays, almost all the property management companies use the best property management software to store data about their tenants. The property management software UAE helps property owners in keeping track of vacant houses. This ensures the safety of the property to a great extent.

Summer in UAE is hot and humid with the temperature hovering around 50 degrees. The sweltering heat, along with the dust storm typical during this season, makes summer life miserable in this desert land.

Properties bear the brunt of this hard weather as they are exposed to the harsh realities of nature. As such, proper management and maintenance of the properties gain utmost significance.

How to Take Care of the Properties During the UAE Summer?

If you are a property manager, you should ensure that the following maintenance work is carried out during the summer months.

• Check the air conditioner: Without a properly working air conditioner, life during the summer months can be very difficult. Check the air conditioner in each property and clean the duct thoroughly. You should get the AC filter replaced where ever required. Replacing the filter will not only ensure that the air conditioner works properly throughout the summer months but also saves the energy bill.

Once the air conditioner of a property is checked, you can enter those details in the property management and maintenance software. This helps you in keeping track of the work completed and pending.

• Check the smoke alarm: Smoke alarm is compulsory on all properties as per federal law. As such, you should ensure that the alarms in the properties are functioning correctly. Smoke alarm in every property should be thoroughly inspected, and repairs, if any, should be carried out. In the case of battery-operated alarms, you should get the battery replaced wherever required.  

• Take pest control measures: Insects, especially houseflies, can be a nuisance during UAE summer. Check all the nook and corner of the property and ensure that there are no gaps through which the insects could enter the property. If needed, pest control treatment can also be done to ward off pesky creatures.

You can enter the details regarding the pest control measures taken along with the date in the property management software UAE. This helps in taking the corrective action at the right time the next year.

• Maintain the garden: Not all plants can survive the harsh summer months of UAE. Even before the summer starts, you should replace the garden plants with those that can withstand the summer heat. You should also make sure that sprinklers are fixed at strategic locations so that the plants get enough water.

Whatever additional cost you have incurred for gardening can be entered in property management and maintenance software. This helps in proper accounting of the cost.

• Clean the pool: If your property has a swimming pool, then before the summer splash you should get it cleaned. The warning and safety signs should be re-painted and kept in a prominent location. Those who are responsible for the regular upkeep of the pool should enter their work details in the property management software UAE.

Though the summer months in the UAE is harsh, managing the properties during these months is not a difficult task. Property management software UAE helps you in keeping a summer maintenance checklist and tracking all the maintenance work done on the property. This helps you take the necessary corrective action during the coming years.

Managing multiple properties at the same time is a challenging task. Rent collection and contract renewal of various tenants, their grievance redressal all need to be done with high precision. If you do not undertake property management the correct way, then it can even lead to a loss.

There are two ways you can manage the property in this situation. You can either outsource the entire task or manage the same on your own using rental property software for landlords.

Using rental property software for landlords makes your task easy by providing a single platform for all your property management activities. Here are a few ways you can manage using this software.
 

• Issuing correct contracts: As a landlord, the first task you need to perform when you rent out a property is to draw the contract. Property management software Dubai has contract templates which help landlords to draw the contract with ease. Thus, you do not have to worry about missing the important terms and conditions while drawing a contract.

• Reminding tenants of future rent payments: The software sends a rent reminder notification to the tenant through mail or SMS at the beginning of every month. Thus, there is little chance that the tenant will miss out on rent payment. You need not have to keep track of the rent due date for each tenant as the software automatically sends the notification.

• Reminding tenants of contract renewing: As per the rental law of Dubai, the landlord should send contract renewal notification to the tenant at least 90 days before the contract expires.  Since the property management software UAE has the details of the agreement, it will automatically send the reminder to the tenant. Thus, the landlord need not keep track of the contract expiry date.

• Renewing contracts on time: Once the tenant has decided to renew the contract, you can adjust the date in the software. Automatically, the software will generate a new agreement with the new terms and conditions.

• Collecting payments on time: If any amount is due from the tenant other than rent, then that amount will also show up on the software. The software will then automatically send a reminder to the tenant for such payment.

• Answering to maintenance requests: Tenants can raise requests on property management software Dubai for maintenance work. Once done, the landlord will be notified immediately, and quick and effective action can be taken.

• Keeping track of maintenance personnel performance: The software helps you to assign the right task to the proper maintenance personnel. Once the maintenance work is done, you can enter the same in the software. If there is any delay in the work or if the work is held-up, the same can be tracked through the software, and necessary action can be taken.

• Keeping track of maintenance expenses: If any maintenance work is done, which is beyond the scope of the regular work, then the same can be entered in the software along with the additional expense. This will be shown as ‘due’ from the tenant and can be recovered from them.

If you are looking for one such property management software UAE that can make your property management task easy, then OSOS would be the right choice. It helps you manage your property and the tenants in the most efficient manner.

Rental properties in the UAE is growing at a rapid rate. With the Dubai Expo 2020 slated to start a few months from now, the demand for rental property is expected to build up even more.

Managing the rental property and the tenants through the traditional paper and pen or excel sheet are no more feasible. This is where cloud rental management software comes into the picture.

What is Cloud Rental Management Software?

Cloud Rental Management software is a centralized system that lets you manage all aspects of rental property from any device and location. Thus, it is now possible to supervise a property in Dubai from your apartment in New York.

How to Use Rental Management Software for Property Management?

Cloud Rental Management Software helps you manage the property in the following ways

• Store tenant details: The software helps you to store all the information about the tenant with utmost accuracy. Few of the data that you can store in the software are the personal details of the tenant, the number of people staying in the rented property, and the rent of the property. Details regarding the deposit collected, the lease start and end date, and the date of move in and move out can also be entered and stored in the software.

• Track rental collection: Using rental management accounting software, you can monitor the various properties and the rent for each. You can track the total rent payable, the amount paid, and dues if any. Through proper rent tracking, you can contact the tenants on time and claim the unpaid dues.

• Attend tenant complaints: All complaints and grievances raised by the tenant can be managed easily through Cloud Rental Management Software. The complaints can be registered in the software and assigned to the right staff without delay. Once proper action is taken on the complaint, you can enter the same in the software. Thus, the property management company can stay on top of the tenant’s requests.

• Send notifications: The software sends notice to the tenant whenever required. Intimation regarding rent payment, contract renewal, or any issue in the contract can be sent to the tenant directly through email or messages. Thus, the property manager need not have to go through piles of paper to get the required details. 

• Manage the expense and income: Through a rental property management accounting software, you can keep track of the total income and expenditure of the company for each property. The reports generated through this software helps the company to take decisions like reducing the expense, increasing the revenue, and how to deal with unpaid rent.

• Manage the property: Rental management accounting software helps to streamline the operation of a real estate property. Whatever the size of the property, you can enter all the details about the same in the software.  Thus, even if there is a major renovation work going on in a property or a simple task like changing a leaky tap, all the expense related to the same can be entered in the software.

Property management is now made easy by the rental property management accounting software from OSOS.  This software helps you to keep up with the tenant, stay on top of their request, and manage the cash flow more efficiently. You can even lead an influential team most professionally with this software. The software is available in a variety of packages to suit the requirements of individual property owners as well as large businesses.   

Real Estate is a booming business in the UAE. Unlike the Western countries, the majority of the properties in the UAE are rented out either for residential or commercial purpose. Thus, there is a need to manage the property most efficiently and professionally.

Property management is not an easy task. If you have multiple properties in different Emirates, then managing all the properties at the same time is a hard task. But following the best property management practices ensure that you can manage the property with ease.

Here are a few of the best property management practice every property manager in the UAE should be aware of.

1.      Find the right tenant: Finding tenants who are trustworthy and reliable is the key to successful property management. Right tenants not only pay rent on time but also looks after the property well.

Keeping the existing tenants happy is the best way to get new tenants. Satisfied tenants help in building the trustworthiness of the property management company by spreading the word to others. This helps in boosting the business of the company.

2.      Market the property well: To find the right tenant, you should correctly market the property. E.g., Suppose a particular property is situated next to a hospital. Then all the marketing activities should be targeted towards doctors and other medical professionals. This way, it will be easy to find potential tenants.

Even if the property market is going through a slow pace, proper marketing helps in bringing the right tenants.

3.      Efficiently manage the property: Your job does not end with renting out the property. Managing the property and meeting the day-to-day requirements of the tenants is also very important.

Tenant complaints and maintenance requests should be attended to without delay. The tenant should also be intimated about their contract renewal well ahead of time. Using property management software dubai helps in efficiently managing the property without causing any difficulties to the tenants.

4.      Maintain the property regularly: To attract and retain top-class tenants, the effective maintenance of the property is highly essential. For this, 24/7 maintenance staff should be employed. They should be trained to attend to an emergency and prepare a detailed report of the work completed. Every maintenance request received should be addressed within 48 hours to build trust with the tenants.  

5.      Communicate effectively with tenants: The success of any property management depends on effective communication. The interaction between the property management staff and the tenants should be seamless. The tenants should be able to reach the management easily through emails, phones, and also in-person. Similarly, the management staff should also communicate all the important matters with the tenants on time.

To effectively manage the property and stay connected with the tenant’s, property management software UAE can be used. This software helps in streamlining the real estate operation in the most effective manner. It helps the company to understand the tenants better and keep up with their needs. It also helps in reporting the day-to-day operations of the company and managing their income and expense.